This position for the MOMENTUM Integrated Health Resilience project, led by IMA World Health, will report to the Director of Finance & Administration in Goma. The Grants & Compliance Manager is an integral part of the MIHR team in the country. The position oversees and administers the program’s sub-award and sub-grants portfolios and safeguards project’s overall compliance with donor regulations as well as the Congolese applicable local laws. This position will implement IMA systems to ensure transparency, competition, proper documentation, compliance monitoring, and cost analysis and will produce compliance reports and coordinate capacity-building efforts for local subrecipients. With strong expertise on USAID rules and regulations, s/he will provide support to various functions of the project, including soliciting input from technical specialists for the overall management and administration of MOMENTUM Integrated Health Resilience project’s sub-grants portfolios.

KEY RESPONSIBILITIES:

General Responsibilities

•  Ensuring compliance with USG federal regulations and IMA policies and procedures by reviewing and editing procurement documents
•  Serving as a technical resource by responding to compliance related questions and advising on various compliance matters and IMA policy
•  Developing and/or revising project templates and ancillary business forms
•  Participating in the development of policies and standards and thinking creatively and critically about ways to streamline operating procedures.
•  Assisting with compliance on US Government reporting requirements such as Family Planning Statutory and Policy requirements, FFATA, EMMP and many others, as requested by the HQ compliance team.

Internal control

Carry out periodic internal controls to:

•  Check the implementation of IMA procedures (Finance, purchasing, logistics, HR and Administration) and.
•  Propose recommendations to improve compliance with procedures.
•  Submit reports relating to the work carried out during various compliance control visits to the Finance and Administration Director for review.
•  Participate in the review, assessment of compliance issues and concerns within the organization under the supervision of the Finance and Administration Director.

Subrecipient management

•  Establish and maintain systems and procedures for USAID sub-grantee/ subrecipient engagement
•  Ensuring compliance with IMA World Health and USAID regulations
•  Conduct pre-award survey on subrecipients prior to issuing agreements/grants with an emphasis on financial and operational review. Identify areas of improvement for partners to work on and include in their implementation plans. Map/identify resources needed for capacity building of local partners, internal and external resources, and initiate procurement of services as required. Develop capacity building plans based on identified areas of improvement and help partners achieve that plan.
•  Utilize required templates to issue and amend sub-grants and sub-awards under the MOMENTUM IHR.
•  Negotiate acceptable terms and conditions with sub-grantees and seek approval from Chief of Party for any terms that deviate from IMA policies and required templates.
•  Review all program descriptions and requirements to be incorporated into grants and sub-awards proposed by project technical staff for content consistency, accuracy, and compliance with IMA World Health policies and USAID regulations.
•  Liaise with subrecipients, including routing of their invoices to technical managers for approval prior to payment.
•  Ensure accuracy in partners’ accounting and financial reporting. Proper budget allocation of expenses, reasonability of expenses and allowability per Donor regulations
•  Setting up compliance monitoring systems
•  Monitor subrecipients in the requirements of proper project management in order to adhere to USAID and IMA World Health regulations and policies and performance, and initiate corrective action if performance falters.
•  Manage and coordinate the collection of required deliverables and complete supporting documentation consistent with USAID requirements and IMA’s policies, evaluation of offers/bids, and negotiation/award of grants.
•  Support activities of Finance staff in the areas of fiscal management, audit, and financial reporting for all sub-awards.
•  Develop and maintain a comprehensive knowledge of related regulatory, statutory and administrative requirements, particularly with respect to Government of South Sudan laws and regulations, and USAID.
•  Update and maintain the partnership tracking and issues log with input from the finance and program teams, verifying the accuracy and completeness of the information and filing all documents in the partnership tracking and issues log, and reporting to the Senior Management Team monthly.
•  Conduct and document regular grantee site visits to ensure that pre-award conditions are addressed and implemented by subrecipients within the period specified in the grant/sub-agreement.
•  Review monitoring and close-out visits reports and follow up on all grant compliance issues and audits and document resolutions.
•  Liaise with the HQ based MIHR Compliance team to prepare and review grant agreements, grant budgets, ensuring necessary clauses are added and review all grant documents (programmatic and financial) for completeness.
•  Play a leading role in preparing for and facilitating grants kickoff meetings and grants close-out meetings.
•  Guide partnership close-outs, including ensuring that all requirements of the grant agreement have been met and that grant funds have been properly settled for final sign-off by the Finance and Administration Director.
•  Maintain hard copy and electronic copies of all documentation pertaining to each subaward file are complete and up to date as per IMA World Health Requirements. –
•  Assist and work closely with the COP on tasks regarding the compliance of sub-partners.
•  Responsible for ensuring USG/USAID legislative and policy compliance and compliance related to all family planning aspects as dictated by USAID rules and regulations.
•  Hold regular review meetings, including the COP, to monitor, manage, and collaborate with sub-awardees.
•  Other responsibilities as assigned.

REQUIREMENTS

•  Bachelor’s Degree in finance/accounting or related field, advanced degree preferred.
•  Professional certification (CPA, ACCA, CA, etc) and membership to a reputable accounting body is desirable.
•  Minimum of 7 years of progressive work experience in negotiating, awarding and administering grants under contracts and sub-grants, particularly those funded by USAID and other foreign governments or multilateral institutions.
•  Strong leadership, diplomatic, analytical, and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail, meeting tight deadlines under pressure.
•  Significant experience in the development and negotiation of various agreements and contracts, including creative problem solving.
•  Experience in building the capacity of local organizations to adhere to USAID requirements and regulations is preferred.
•  Previous work experience in a non-profit organization, particularly in international NGOs, highly desirable
•  Excellent communication skills including written and oral communication and the ability to present to groups of all sizes.
•  Solid diplomatic skills, including the ability to effectively manage a variety of internal and external relationships, especially relationships with contractors and grantees.
•  Ability to be flexible and work well under pressure in a fast-paced team environment.
•  Solid Computer skills-facility with MS Word, Excel, and e-mail/internet software; knowledge of fund accounting software (MIP desirable)
•  Self-starter with ability to work independently and part of a team.

Contact

Interested candidates who meet the above conditions should forward their CV and covering letter (which should include the contact details for at least three professional references from previous employers).

NB: Applications received later than the deadline will not be short-listed. Only short-listed candidates will be contacted. Due to the urgency of this vacancy announcement IMA reserves the right to fill this position prior to the closing date.

Recruitment will be done locally, in Goma DRC. No relocation costs are foreseen for the successful candidate.

IMA World Health is an equal opportunity and affirmative action employer.

Open to Congolese nationals only