How to Share content in a meeting in Teams

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2 years ago

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To share your screen in a meeting, select Share content in your meeting controls. Then, choose to present your entire screen, a window, a PowerPoint file, or a whiteboard.

Notes:

If you’re using Teams on the web, you’ll be able to share your screen only if you’re using Google Chrome or the latest version of Microsoft Edge.
In Teams on the web, you’ll see the following when you select Share content :
Window sharing isn’t available for Linux users.

Share your…	If you want to…	Great when…
Desktop	Show your entire screen, including notifications and other desktop activity.	You need to seamlessly share multiple windows.
Window	Show just one window, and no notifications or other desktop activity.	You only need to show one thing and want to keep the rest of your screen to yourself.
PowerPoint	Present a PowerPoint file others can interact with.	You need to share a presentation and want others to be able to move through it at their own pace. For info on PowerPoint sharing, see Share PowerPoint slides in a Teams meeting.
Whiteboard	Collaborate with others in real time.	You want to sketch with others and have your notes attached to the meeting.

When you’re done sharing, go to your meeting controls and select Stop sharing.

Share content on a Mac

If you’re using a Mac, you’ll need to grant permission to Teams to record your computer’s screen before you can share.

You’ll be prompted to grant permission the first time you try to share your screen. Select Open System Preferences from the prompt.
If you miss the prompt, you can do this anytime by going to Apple Menu > System Preferences > Security & Privacy.
Under Screen Recording, make sure Microsoft Teams is selected.
Go back to your meeting and try sharing your screen again.

Note: If you’re using Teams on the web, make sure you’ve also granted screen recording permission to your browser.

Include computer sound

Sharing computer sound lets you stream audio from your computer to meeting participants through Teams. You can use it to play a video or audio clip as part of a presentation.

To share sound, select Share content in your meeting controls and then Include computer sound (it’s the switch on the top right of your sharing options). All sound from your computer, including notifications, will be audible in the meeting.

For more info, check out Share sound from your computer in a Teams meeting or live event.

Give and take control of shared content

Give control

If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. You will both be in control of the sharing, and you can take back control anytime.

Note: When you’re sharing an app, only give control to people you trust. People you give control to may send commands that could affect your system or other apps. We’ve taken steps to prevent this but haven’t tested every possible system customization.

On the sharing toolbar, select Give control.
Select the name of the person you want to give control to.
Teams sends a notification to that person to let them know you’re sharing control. While you’re sharing control, they can make selections, edits, and other modifications to the shared screen.
To take control back, select Take back control.

Take control

To take control while another person is sharing, select Request control. The person sharing can then approve or deny your request.

While you have control, you can make selections, edits, and other modifications to the shared screen.

When you’re done, select Release control to stop sharing control.

Zoom in to shared content

Want to get a better look at shared content?

Click and drag to see different areas.

And to zoom in or out, try the following:

Pinch in or out on your trackpad.
Use the keyboard shortcuts Ctrl+Plus sign and Ctrl+Minus sign.
Hold the Ctrl key and scroll with your mouse.

Note: Mac trackpads don’t support zoom in meetings. If you’re on a Mac, use one of the other options. If you’re using Linux, giving and taking control of shared content isn’t available at this time.

Pop out shared content in new window

Expand your view by popping out shared content in a separate window during your Teams meetings.

To pop out shared content:

Join your meeting from Teams for desktop.
When another presenter shares content in the meeting window, select Pop out from the meeting toolbar.
To pop content back into the meeting window, select X to close the pop out.