Grant Compliance Manager

at GiveDirectly (View all jobs)

Priority Application Deadline: July 10, 2024

Location: This role is hybrid and based in one of our core African Countries including: Kenya,  DRC, Mozambique or Morocco.

About this role

The Grant Compliance Manager is  accountable for coordinating and managing the full lifecycle of a portfolio of grants at GD, including agreements with institutional/ multilateral donors, US Federal awards (especially USAID) and private foundations across GD operations, including in the US, the UK, and the African and Asian countries. With guidance from the Senior Manager of Grant Compliance you will provide daily oversight and support to all GD teams (e.g., finance, operations, HR, partnerships, growth, research, humanitarian, etc.), to ensure their comprehensive understanding of responsibilities under each funding agreement. You will be actively involved in ensuring compliance with varied donor terms and conditions, applicable regulations, internal policy, best practices and other applicable guidelines.

This role also supports broader organizational capacity development including identifying and mitigating risks and training out teams on full compliance with all aspects of donor  funding. Reporting to the Senior Manager Grant Compliance, this position plays a crucial role in guiding our teams to compliantly manage all donor funding especially US Federal Funding, building institutional capacity and enables GiveDirectly to continue successfully fulfilling our mission.

Motivated knowledgeable candidates passionate about grant management and compliance are encouraged to apply for the rewarding opportunity to join GD in building a better future for communities worldwide.

This role is a hybrid role located in one of our core offices of operations with 25% -50% travel required.

Reports to: Senior Manager, Grant Compliance

Level: Manager

Travel Requirement: Must be able to travel quarterly to offices where the awards are centered (currently Morocco, Mozambique and DRC) as well as for designated team retreats.

What you’ll do:

Grant compliance and administration

Ensuring compliance with the funders’ terms and conditions as well as GD’s organizational policies are key deliverables of this role, this mandate includes:

• Oversee the lifecycle of a portfolio of US federal, institutional/multilateral, corporate and private foundations funding, in collaboration with the partnerships, finance, and operations staff in our global and country teams.
• Contribute to pre award due diligence and grant application process including developing & reviewing budgets
• Support in award negotiations and execution of agreements
• Assess capacity of subrecipients and other partners
• Utilize available tools for clear and effectively tracking of compliance requirements, award tasks and deliverable completion
• Conduct award kick-off meetings, and educate teams on terms and conditions
• Ongoing monitoring of active awards to ensure compliance with award terms and conditions proactively identifying and assisting with mitigating potential instances of misconduct or non-compliance.
• Ensure on time grant reporting through regular communication.
• Liaise with finance and project managers on budget tracking and appropriate spend down rates.
• Support prior approval and amendment requirements as needed
• Coordinate external award audits, adverse event reporting, and the implementation of any associated follow-up action points.
• Documenting appropriate award close out
• Maintaining complete and audit ready grant files.

Organizational Capacity Development and Training

Under the guidance of Grant and Compliance Leadership support in Organizational Capacity Development and Training including:

• Cross functionally provide clear guidance on procedures, policies, and interpretation on donor rules and regulations
• Identify organizational gaps in funding oversight, internal controls and procurement practices for institutional/ multilateral especially US Federal funding
• Suggest processes and practices to mitigate issues and risks identified
• Track regulatory and institutional/multilateral policy changes
• Support in developing SOPs and templates for managing funding and subaward / subrecipients
• Suggest required changes to process and practices
• Implement trainings on appropriate lifecycle management of donor funds
• Create a culture of compliance across all teams

What you’ll bring:

• Exceptional alignment with GiveDirectly Values and active demonstration of our core competencies: emotional intelligence, problem solving, project management, follow-through, and fostering inclusivity. We welcome and strongly encourage applications from candidates who have personal or professional experience in the low-income and/or historically marginalized communities that we serve.
• Language Requirement: Professionally Fluent in English and Either French or Portuguese
• Language Preferences: Arabic, Swahili or other languages of GD’s operations
• A minimum of 4-6 years of experience in the administration of US Federal, Institutional and Multilateral funded awards and subawards, ideally including USAID, US Treasury, FCDO, UN, and World Bank.
• Proven knowledge and understanding of US Funding Regulations and ability to interpret for lay audience as well as flexibly and creatively apply those rules and regulations
• A strong systems mindset with ability to identify and mitigate gaps and risks
• Excellent organizational skills and a willingness to take initiative and be proactive
• Clear and exceptional written and verbal communication skills
• Able to work effectively with diverse stakeholders internally and externally across a variety of global cultures
• Adept at drilling into the details without losing sight of the big picture
• Ability to autonomously manage multiple deliverables in time and with a high level of quality.
• Ability to work both under supervision and independently
• Proficient in Microsoft Excel and Google Suite
• Familiarity with Salesforce, Asana, Guru and Slack is a plus
• A sense of humor!

Compensation

At GiveDirectly, we strive to pay our employees generously and equitably. We use an accredited third party salary aggregator to ensure that staff’s total compensation package (base compensation + bonus)  falls within the 75th percentile of similar roles, at similar organizations. We also have a no negotiation policy to ensure we are paying staff equitably across roles.

• The Kenya base salary for this role is $53,300
• The DRC base salary for this role is $68,502.
• The Mozambique base salary for this role is $59,500
• The Morocco base salary for this role is $71,800

This role is partially remote, so if you are not based in the above countries we will share an estimated salary benchmark for the country you are based in during the hiring process.

Why work at GiveDirectly?

At GiveDirectly, we work to ensure that you have everything you need to excel in your role and on your team, including:

• A positive and supportive team with opportunities for advancement
• A demonstrated commitment to helping all staff develop and grow
• A competitive salary, including bonus
• A robust health benefits plan (exact details will vary by country)
• Unlimited PTO (that we encourage staff to take!)
• Desk allowance and flexible work location